The invoicing system, mainly for the purposes of invoicing transactions resulting from airfreight imports, airfreight exports, groupage and break-bulk, offers the facility to load different tariffs for different groups of clients. Individual tariffs for clients are also available.
The tariff structure is such that almost any kind of invoice tariff structure could be programmed. The system also provides for the automatic calculation of marine insurance, and actually prints the marine declaration.
The invoicing system is fully integrated to the entry system, and duties do not have to be re-keyed. It is also integrated with Compu-Clearing's financial system, therefore, no invoice date needs to be entered into debtors., disbursement reconciliation system, or it general ledger.

POSTING AND PRINTING CODES

Each invoice item has associated with it a posting code and a printing code. The posting designates to which account the items is going to be credited and whether the item is going to be credited or a revenue, and what the invoice description will be. If there is more than one item with the same printing code, it will print as one line on the invoice, irrespective of posting code.
Thus, if there is an item (for example, cartage) which has a revenue component in it, but is mainly a disbursement, it will print as a single line. If the printing code is classified as disbursement section of the invoice, even though part of the item is revenue.
From an agency calculation point of view, the entire item will be taken as disbursement. Only the items classified as disbursements from a posting code point of view, the entire item will be taken as disbursement reconciliation system, and other items will be credited to the respective revenue accounts.

PROGRAMMABLE  FIELDS

The formula structure is such that apart from agency, documentation and facility fee which have a fixed structure all items and charges, as well as discounts, can be programmed by the agent directly, indicating whether they should be automatically or manually called, and whether they should have the minimums, percentages, and so on. It is quite simple for users to program these fields. No computer programming skill is required.

CALCULATION AFTER INPUT

With Compu-Clearing's invoicing system, it is possible to get the program to automatically calculate a charge that will have as one of the input calculations, an item which is inputted at invoicing time.
Different kinds of invoices
There are special programs for:  

• seafreight imports
• airfreight imports
• seafreight exports
• seafreight groupage
• airfreight break-bulk
• ex-bond shipments
• parcel post shipments
• domestic shipments
• courier invoices
• free format invoices
• semi-free format invoices
• supplementary invoices
• free format credit notes
• automatic credit notes

The seafreight and airfreight invoices derive their data from the seafreight and airfreight operational systems. A similar situation exists with ex-bond and exports.
The parcel post invoice uses the semi-free format invoice, where duties are keyed I, but the agency and other charges are automatically calculated based on parcel post tariff. Free format invoices are used for the production of invoices where duties all calculations are done manually. These invoices however, still go through the complete system of sales reporting, and full accounting. There is also a program to capture invoices which were produced outside the Compu-Clearing system. Thus invoice numbers are retained, so that customers can match them when receiving the debtors' statement.
Full provision for VAT. Compu-Clearing's invoice systems make full provision for VAT in a most flexible manner. There is an option for a two column invoice where each item is shown as an amount and a Vat amount, where applicable.